Minutes of Society AGM - 19 February 2019
CWMBRAN MODELLING SOCIETY
c/o 10, Meadow Way, Penperlleni, Pontypool, NP40BS
Minutes of Society AGM
held on the 19th February 2019
at Coedeva and Hollybush Community Hall Cwmbran
Meeting started at 7:15pm
T Beddis (Chairman) P Rutsch (Secretary) P Newsome (Treasurer) R Longford (Vice Chairman) J Hayes (Auditor) S Busson M Busson J Wilkins C Wilkins P Heimer J Hayes J Casey E Ivins (Hon) A Jones C Trego L Rutsch G Jelley C Mackie S Osbourne A Smith M Parker M Nowosielski J Millard T Millard C Lloyd (Hon)
Apologies for Absence (2)
C Beddis B Attwood
The Chairman welcomed everyone to the meeting.
Acceptance of Minutes of last AGM
Copies of the minutes of the last AGM held in 2018 were given to each member present along with an Agenda. The minutes of that meeting were accepted as a true record of that meeting.
Proposed by E Ivins and seconded by M Nowosielski
Matters arising from the minutes of the last AGM
There were no points raised by the members concerning that meeting.
The Chairman, Troy Beddis gave the following report to the meeting.
He reported that, following the demise of a number of prominent members of the club, there was an air of despondency within the society. This was not helped by the cancellation of Cardiff’s open day due to very bad weather.
However, the society seemed to pick up and by the time Cwmbran BIG EVENT came along there was an air of optimism again aided by our new format at this event tables and shelter. We had a very strong presence at the lake as a result with a large number of participants.
He thanked all who had helped make this possible and looked forward to the same event in the coming year.
He commented on how good our OPEN DAY was with a strong showing of members, boats and visiting clubs including Margam Park. Visits to Bryn Bach Open Day, Portishead Open Day (despite last minute invitation) also Coldnap open day (also last minute) were well supported and enjoyable.
The CHAIRMAN’S COMPETITION was also well supported with a good number of boats on display.
The events were also well supported by many wives etc which sets us apart from other clubs as they have an active role of support not seen with many other clubs.
The PRESENTATION EVENING was well attended with the ladies helping to set out very adequate refreshments.
Lastly, he thanked members for their continuing support welcoming new members and wishing us all success in the new year.
Eric Ivins commented that he thought that the chairman was discrediting in his early remark and that the new committee had done a wonderful job in steering the club at a difficult time. He did not think the club had started badly this year.
He proposed a vote of thanks to the chairman and his committee for the work they had done. This was supported by a consensus of members.
Peter Newsome presented the Financial status of the Society, aided by the report, given to members present at the meeting.
He commented that there had been a lot of turmoil financially at the start of the year and that there had been some additional expenditure due to the banners having gone astray. Also, the acquisition of a new shelter to house the increasing number of our exhibits at shows.
Last years balance was £1203.00 as opposed to this year at £944.42. He observed that his aim was to be above £1000.00. He questioned the failure to pay subscriptions by eleven (11) members which would have helped redress the balance. The secretary was asked to contact those people to see if they were wanting to re-join.
Our support to the Charity Sparkle, however, was very strong this year. Donations this year were £142 and a further £100 in October. A letter of thanks had been received. Non- payment of subscriptions would be debated under any other business.
A proposal to accept the Financial report was made by Jack Casey seconded by Rick Longford.
The members thanked Peter for his report.
Election of Officers for years 2019 to 2021
The present encumbents had indicated they were willing to stand. There were no other nominations, so the vote proceeded.
Secretary; Peter Rutsch was proposed by Chris Trego seconded by Mike Nowosielski and accepted by a majority of members present.
Vice Chairperson: Rick Longford was proposed by Chris Trego and seconded by Mick Parker and accepted by a majority of the members present.
Election of Auditor for year 2019
The present auditor indicated he was willing to stand again
Auditor; Jon Hayes was proposed by Troy Beddis and seconded by Jack Casey. This was accepted by a majority of the members present.
Any Other Business
Having been proposed and passed by a unanimous vote at a previous meeting. Eric Ivins was nominated as an Honorary Member of the Society for his services to the Society as Chairman. At this AGM the accolade was deemed to have commenced. Eric Ivins thanked the members for their vote of confidence.
As mentioned in his report the treasurer had identified that to date there were 11 members who had not paid their subscriptions, and as agreed at a previous meeting, passed the cut-off point to be a member, they were no longer covered by our Public Indemnity Insurance. It was proposed that an amendment be put in the constitution so that subscriptions are required to be paid at the AGM with a cut off point at three months after the date of that AGM. At that point membership would cease and the individual would no longer be covered by our insurance. This does not stop them from using the lake, but they are no longer insured and have no voting rights at a meeting. The secretary was asked to contact those 11 members to see if they wanted to re-join. The amendment was proposed by Peter Heimler and seconded by Janet Wilkins. The motion was accepted by a majority of the members present.
Club Trophies were discussed. One required replacing due to wear and tear, a second had been lost, so they needed replacing. At a previous meeting it had been decided to create a new class of award for Sail Boats with no power. This requires a new trophy
It was proposed that three appropriate trophies be obtained. The motion was proposed by Peter Heimler and seconded by Rick Longford. The motion was passed by a majority of the members present. Purchase of new trophies can now go ahead.
A point of order was raised regarding the constitution by Eric Ivins. When a vote is made to pass a motion, the chairperson has a vote like every other member. In the event the vote is tied the chair has a casting vote i.e. he has two votes. It was proposed this casting vote be abolished and the motion be set aside to be debated at the following meeting. If at that meeting the vote is still tied, then the motion is scrapped. The motion was proposed by T Beddis and seconded by P Newsome. The topic was passed by a majority of the members present. This will now be incorporated into the constitution.
The Chairperson thanked the members for their contributions and continued support throughout the year. He then brought the AGM to a close.
Peter Newsome then collected subscriptions for the year 2019-2020. The cut off point will be on the 20th May 2019 the date of the May monthly meeting.
Cwmbran Modelling Society
CWMBRAN MODELLING SOCIETY
C/o, 10 Meadow Way Penperlleni Pontypool NP 4 0BS
Minutes of Society A.G.M held on the 19th February 2018
At the Coedeva and Hollybush Community Hall, Cwmbran
Meeting started at 7.20 PM
E. Ivins (Chairman), Peter Newsome (Auditor), C. Mackie (Hon.), G Jelley, J. Millard, T. Millard, , P. Heimler, D. Cox, T. Beddis, P. Watts, J. Casey, , G. Thomson,
L. Rutsch, P. Rutsch, A. Smith, O. Gomersall, J. Wilkins, C. Wilkins, C. Beddis, C. Trego, Tony, M. Bussen,, S. Busson, T. Armstrong, M. Parker, L. Masterton.
E. Hayes, A. Cunningham, R. Longford, S. Osborne,.
Apologies for Absence (6)
C. Netherway, C. Lloyd (Hon), R. Davies (Sec), B. Davies, J. Kingsley, L. Cotterill (Tresurer)
Acceptances of Minutes of last AGM
Extra copies of the minutes of the last AGM held in 2017 were available for the members present but not required. The minutes of that meeting were accepted by the members present as a true record of that meeting.
Acceptance of AGM Minutes Proposed by E. Hayes seconded by D.Cox and accepted by the majority of members present
Matters arising from the minutes of the last AGM
There were no points raised from the last AGM meeting.
The Chairman, Eric gave the following context in his report on the Society year to members present, at this years AGM meeting.
Reported that the society had performed well over the last year, and it was not how the club viewed it self that counts but how it is portrayed itself to other clubs and members of the public.
The Chairman thanked all the members for their support over the last year by helping in the running of the club, joining in with planned club activities at lakeside and away day visits, meetings and lastly those present on the night for attending this year's AGM.
The Chairman commented on the various activities attended by the society over the year and thanked the members wives for their support on these occasions. He also stated that the club members Clair and Lorraine had added much to the club by joining sailing events and competitions, with Clair being the first lady member to win a club trophy. He also stated that club competitions had been well supported over the year and this years presentation night in November was well attended.
The Chairman also referred to several new models finished or on the building blocks being built by society members.
The Chairman also stated that it was nice to see Donald Taylor an associate member and a source of information on marine craft for many members is once more back at lakeside after being ill in 2017.
He also brought to the attention of the members present, the ill health of Len Coterrill and Ralph Davies over the last year. He stated that the thoughts of the club and its membership are with them and their families over this worrying period.
Lastly he wished the club and its members a happy season ahead.
The Chairman's full report as issued to the secretary will be held in the society's files.
The members present thanked the Chairman for his report.
P.Newsome, presented L. Cotterill's report on the finances of the society till the end of December 2017.
The balance of the society's account at the end of that year amounted to £1237.19
Acceptance of the financial report, proposed by P. Rutsch & Seconded by J Cassey and accepted by the majority of members present
The members present thanked P. Newsome for his report.
Subscription charges for next year 2018 - 2019
Using the formula set out in the Society's constitution, P. Newsome presented a proposal set by L.Cotterill to the members present for the year a head subscription fee. The members present discussed this proposal and set up the following fee levels for the next Society year.
(1st March 2018 - End of February 2019)
Full Membership (New Membership) £15.00
Full Membership (Continued Membership) £15.00
Junior Membership (New Membership) £00.00
Junior Membership (Continued Membership) £00.00
Acceptance of subscription charges proposed by G. Thomas & Seconded by P.Rutsch and accepted by the majority of members present
Election of Elected Officers, Chairperson and Treasurer, for years 2018- 2020
The Chairperson E. T. Beddis was nominated for the position of Chairperson by R. Longford
Nomination proposed by J.Cassey & Seconded by L. Masterton and accepted by the majority of members present
The Treasurer P.Newsome was nominated for the position of Treasurer by S. Osborne
Nomination proposed by P. Heimler & Seconded by M. Parker and accepted by the majority of members present
Election of Vice Chair , Secretary and Auditor for period, March 2018 - February 2019
The Vice Chairperson R. Longford was nominated for the position of Vice Chairperson by T. Beddis
Nomination proposed by P. Newsome & Seconded by M. Parker and accepted by the majority of members present
The Secretary P. Rutsch was nominated for the position of Secretary by P. Heimler
Nomination proposed by P. Watts & Seconded by T. Millard and accepted by the majority of members present
The Auditor E.Hayes was nominated for the position of Auditor by J. Cassey
Nomination proposed by P.Watts & Seconded by T. Millard and accepted by the majority of members present
Club Models Donation Money
Money collected was mentioned at meeting but no information recorded on money collected for sparkle on the minutes received.
Any Other AGM Related Business
J. Cassey proposed a vote of thanks to all the society elected officer for their work over the past year.
The membership present endorsed this proposal.
The Chair Person responded to this by commenting that members over many years have always been very help full and approachable which made the elected officers job that much easier.
At the completion of this years AGM's Business the meeting was closed at 7.55PM by the Chairperson
The Chairman requested assistance in generating AGM Minute Notes, T. Beddis was requested to assist him on the night.
Along with this report T. Beddis and Eric's minute notes will also be included in the Secretary AGM File.
Chairman Vice Chairman Treasurer Secretary
Troy. Beddis Rick Longford Peter Newsome Peter Rutsch
Tel: 01873880731 / 07890558008
Last Modified on: 17-02-2020