Cwmbran Modelling Society

Annual General Meetings

CWMBRAN MODELLING SOCIETY
c/o 10, Meadow Way, Penperlleni, Pontypool, NP40BS
Website: www.webster.uk.net/cwmbranmodellingsociety

Minutes of Society AGM held on the 15th February 2021

Due Coronavirus the meeting could not be held at Coedeva and Hollybush Hall. So essential was conducted online using a voting system by email and also by post.

Members who returned their Voting Forms (15)

R. Longford (Vice Chairman), P. Rutsch (Secretary), P. Newsome (Treasurer), E.J. Hayes (Auditor), P. Heimer, C. Mackie (Hon), R. Boyce, C. Lloyd (Hon), G. Jelly, M. Nowoseileski, M. Parker, A. Smith, L. Rutsch, T. Casey, C. Trego

Apologies for Absence

None received

Thank you for those who took part in the voting procedure.

Acceptance of Minutes of last AGM

Acceptance was proposed by P. Rutsch and seconded by P Newsome.

Matters arising from the minutes of the 2020 AGM

There was a typing error under the heading Election of Auditor for year 2019, this should have read 2020.

Chairmans Report

No report has been received so it has passed to the Vice Chairman to give the report.

Vice Chairman’s Report

The Vice Chairman Rick Longford gave the following report which has been circulated to the paid up, members (33) to vote on by email and post. He said:
Certainly 2020 has been a difficult year for the Society. February 2020 was the last time the society formally met, whilst after the end of the first lockdown a few members met at the lake on Sunday morning and a Wednesday afternoon also at Keeper’s pond on a Wednesday morning. The second lockdown means all that has ended as well. This year’s AGM cannot be held in the normal way and of course our Open Day and October competition night were cancelled so there has not been the opportunity to see what members have been building. I hope this next year’s competition night will go ahead so we can see what members have produced during those lonely days in the boating shed. In view of these restrictions. I hope members are happy to continue with the existing officers for this year. I am happy to continue as Vice Chair for the time being. Some of you may be aware that Torfaen Council are attempting to put in place new rules regarding fishing at the Boating Lake and to safeguard the society’s use of the lake on Sunday and Wednesday. The pandemic appears to have put this on hold, but we will continue to pursue the council to resolve the matter.
Peter Newsome has issued his finance report noting that the financial position of the society remains good. Members will need to pay their subs for the current year current membership requires renewal at the date of this meeting. I hope we will not see the demise of the society through the pandemic and that members will continue their membership. We have been in existence for over 40 years. Thank you, Rick for your Report.

Treasurers Report

(A copy of the finance figures has been circulated to all paid up members (33) by email and post and to vote on.
The Treasure said:
The current financial health of the society is now good, due in some part to the ongoing health situation. Our current balance is £1254.50.
We have had only one expense this year, that of the Club insurance. The fee for the White Hut is paid annually in advance, this means the society in in credit to the sum of £96.00 As and when we are able to return to our meetings which I hope will be some time this year, this will reduce the fee we will need to pay for this year.
In view of the current balance, I have been able to reduce the membership fee payable by members to £10.00 per annum for this year.
The report is quite short due to the imposed inactivity of the society for last year but let’s hope we can go sailing again soon.
On a technical note, all our batteries need to be kept charged, on a regular basis even though they are not being used the charge does leak out! Nothing worse than sailing with low charged batteries and dying in the middle of the lake. Hope to see you all at the lake soon A Happy New Year to you all.
Thank you, Peter, for your Report.

Auditor’s Report

The accounts have been checked and verified and returned to the treasurer.
The report has been audited by Eugene Hayes (Auditor) and accepted.
A proposal to accept the financial report has been made by the Auditor Eugene Hayes and seconded by L. Rutsch.
The report has been voted on and accepted by the majority of members who voted.
The new fee of £10.00 has also been voted for and accepted by a majority of members who voted.

Election of Officers for years 2021 to 2023

The offices of Vice Chairman and Secretary are due for re- election for two years.
The present encumbents had indicated they were willing to stand again.
Vice Chairman: Rick Longford proposed by Peter Newsome and seconded by L.Rutsch. This was passed by a majority of members who voted.
Secretary: Peter Rutsch proposed by Peter Newsome and seconded by R. Longford. This was passed by a majority of members who voted.

Auditor 2021 to 2022

Auditor, this is an office that is due for re-election annually.
The present encumbent was willing to stand again.
Auditor: Eugene Hayes proposed by Rick Longford and seconded by P.Rutsch. This was passed by a majority of members who voted.

Any Other Business

Subscriptions are now due and are £10.00. our subscription includes Public Liability Insurance which benefits all paid up members. Members have until 15th May 2021 to renew their membership after which the Public Liability Insurance ceases to be a benefit to them. It should be noted that many other Modelling Clubs/Societies charge extra for this insurance whereas we do not, it is included in your subscription fee. Cheques should be made payable to Cwmbran Modelling Society and sent to Peter Newsome. His address is on our website under Officers of the society.

Fishing Management at Llanyrafon Lake (Cwmbran Boating Lake). As the vice chairman has indicated Torfaen Council has been in discussions with interested parties as to lake management. We have been approached to confirm our use of the lake and when Including Open Day.
Torfaen are concerned with the abuse of the lake especially at night and seek to appoint a body to undertake its management. According to South Wales Argus. Crow Valley Anglers have been appointed to do this. So far, I have yet to find their website (if they have one).
Joanne Gitra our contact at Torfaen has re iterated our involvement with use of the lake taken days and times and has said she does not want any clash of use at those times, my understanding would be that those times would be excluded from angling use and that we use the whole of the lake as now. There are also other interested parties such as the rowboat hirers and the annual Raft Race usually at the Cwmbran Big event. I look forward to further contact/Confirmation. It has to be said there has been no contact from Crow Valley Anglers to date

Information on lifting of lockdown at the lake due to Coronavirus also for Monthly Meetings at the White Hut, will be posted on our website as soon as it is known.

Open Day 2021  it is proposed that the date for 2021 be Sunday 12th September 2021

Chairman's Competition Night  will be October 18th 2021

Presentation Night  will be 15th November 2021

Thank you all for you continued support and help during the past difficult year.

Peter Rutsch
Secretary
Cwmbran Modelling Society

 


 

Minutes of Society AGM held on the 17th February 2020

At Coedeva and Hollybush Community Hall Cwmbran. Meeting started at 7:10pm

Present (20)

T Beddis (Chairman), P Rutsch (Secretary), P Newsome (Treasurer), R Longford (Vice Chairman), J Hayes (Auditor), A Kegie, C Trego, A Jones, C Lloyd (Hon), C Mackie (Hon), A Smith, JL Rutsch, C Beddis, M Parker, E Ivins (Hon), I Cox, M Nowsielski, M Busson, S Busson, R Beck

Apologies for Absence

G Jelley, P Heimer

The Chairman welcomed everyone to the meeting

Acceptance of Minutes of last AGM

Copies of the minutes of the last AGM held in 2019 were given to each member present along with an Agenda. The minutes of that meeting were accepted as a true record of that meeting. It was noted that the Membership fee remaining at £15 from the previous year had been omitted

Proposed Rick Longford Seconded by M Busson

Matters arising from the minutes of the last AGM

Omission of membership fee as above

Chairmans Report

The Chairman, Troy Beddis gave the following report to the meeting.

Troy opened by saying the Society had continued to succeed and had grown into a stronger society, one to be proud of. He praised member’s Achievements and High Standards. We attended other clubs’ shows and we stand out with the quality of our participation of which we should be proud including the way we act. He thanked the elected officers for their support and hard work. Away day shows had been well supported The Open Day 2019 was probably the best ever and that was down the members of the society.

The members thanked Troy for his support

Treasurers Report

Peter Newsome presented the Financial status of the Society, aided by the report, given to members present at the meeting.

Peter reported the society was in good financial shape. This was backed up with copies of the accounts given to each member present. The balance at the bank was now £1040.60. His aim from his report last year was a balance of £1000.00 which has been achieved.

Peter proposed the Membership fee be kept at £15 for the next year. Payment of which is due from today

The support for our supported charity SPARKLE was exceptional this year a donation of £130.00 had been made.

The auditor J Hayes had endorsed the accounts.

It was reported that Brian Attwood who was a trustee of the society and therefore a signatory on the society cheques had asked to stand down. This was being actioned . Peter Newsome proposed a vote of thanks to Brian for his past services in this regard. It will not be necessary to replace him as a signatory as we have more than the required number already. The necessary paperwork will be forwarded to the Bank.

A proposal to accept the Financial report and the proposed Membership fee was made by Jack Casey seconded by Rick Longford. This was supported by a majority of members present

The members thanked Peter for his report.

Election of Officers for years 2020 to 2021

Chairperson: After some lengthy discussion the present encumbent agreed to stand again. It was mentioned by members that Troy had been an outstanding chairperson and a great ambassador for the society. There were no other candidates. Troy was proposed by Eric Ivins and seconded by Mike Nowesieleski The vote was unanimous by all members present.

Treasurer: Peter Newsome had indicated he was willing to stand again. There was no other candidate.

Peter was proposed by Mick Parker and seconded by Chris Trego The vote was agreed by all members present.

Election of Auditor for year 2019

The present auditor indicated he was willing to stand again

Auditor: Jon Hayes was proposed by Mike Nowosieleski and seconded by Rick Longford. This was accepted by a majority of members present.

Any Other Business

The subject of our Public Liability Insurance was raised as to its scope. It was pointed out that it covered paid up members wherever they were, representing the society. This would also be the case if members were operating other forms of models e.g. cars. We are a Modelling Society, this does not specify boats only.

Lorraine Rutsch raised the question of whether we should acquire a set of waders to assist with recovery of models in difficulty. It was mentioned by several members that they already had some in their procession. It would be useful if they brought them along to our waterside meetings.

Mike Nowosieleski raised the question of Society Assets. Over the last few years it has come to light that a number of items in the society’s ownership appear to have gone missing. Some requiring expenditure to replace. E.g. Banners, Trophys some model boats and magazines. Mike proposed we set up a Society Asset Register detailing what the asset is , who holds it on behalf of the society and where.

He offered to help set this up, something your secretary would be pleased to accept. Proposed by Rick Longford and seconded by Clive Lloyd. This was passed by a majority of members present.

PR to liase with MN

A Vote of Thanks to the committee for all of its hard work over the last year was proposed by Eric Ivins and seconded by Mick Nowosieleski. It was approved by a unanimous vote of all members present

The Chairperson thanked the members for their contributions and continued support throughout the year. He then brought the AGM to a close.

Peter Newsome then collected subscriptions for the year 2020. The cut off point will be on the 18th May 2020, the date of the May monthly meeting.

Peter Rutsch
Secretary
Cwmbran Modelling Society

 


 

Minutes of Society AGM - 19 February 2019

 

Minutes of Society AGM
held on the 19th February 2019
at Coedeva and Hollybush Community Hall Cwmbran
Meeting started at 7:15pm

Present (25)

T Beddis (Chairman) P Rutsch (Secretary) P Newsome (Treasurer) R Longford (Vice Chairman) J Hayes (Auditor) S Busson M Busson J Wilkins C Wilkins P Heimer J Hayes J Casey E Ivins (Hon) A Jones C Trego L Rutsch G Jelley C Mackie S Osbourne A Smith M Parker M Nowosielski J Millard T Millard C Lloyd (Hon)

Apologies for Absence (2)

C Beddis B Attwood

The Chairman welcomed everyone to the meeting.

Acceptance of Minutes of last AGM

Copies of the minutes of the last AGM held in 2018 were given to each member present along with an Agenda. The minutes of that meeting were accepted as a true record of that meeting.

Proposed by E Ivins and seconded by M Nowosielski

Matters arising from the minutes of the last AGM

There were no points raised by the members concerning that meeting.

Chairmans Report

The Chairman, Troy Beddis gave the following report to the meeting.

He reported that, following the demise of a number of prominent members of the club, there was an air of despondency within the society. This was not helped by the cancellation of Cardiff’s open day due to very bad weather.

However, the society seemed to pick up and by the time Cwmbran BIG EVENT came along there was an air of optimism again aided by our new format at this event tables and shelter. We had a very strong presence at the lake as a result with a large number of participants.

He thanked all who had helped make this possible and looked forward to the same event in the coming year.

He commented on how good our OPEN DAY was with a strong showing of members, boats and visiting clubs including Margam Park. Visits to Bryn Bach Open Day, Portishead Open Day (despite last minute invitation) also Coldnap open day (also last minute) were well supported and enjoyable.

The CHAIRMAN’S COMPETITION was also well supported with a good number of boats on display.

The events were also well supported by many wives etc which sets us apart from other clubs as they have an active role of support not seen with many other clubs.

The PRESENTATION EVENING was well attended with the ladies helping to set out very adequate refreshments.

Lastly, he thanked members for their continuing support welcoming new members and wishing us all success in the new year.

Eric Ivins commented that he thought that the chairman was discrediting in his early remark and that the new committee had done a wonderful job in steering the club at a difficult time. He did not think the club had started badly this year.

He proposed a vote of thanks to the chairman and his committee for the work they had done. This was supported by a consensus of members.

Treasurers Report

Peter Newsome presented the Financial status of the Society, aided by the report, given to members present at the meeting.

He commented that there had been a lot of turmoil financially at the start of the year and that there had been some additional expenditure due to the banners having gone astray. Also, the acquisition of a new shelter to house the increasing number of our exhibits at shows.

Last years balance was £1203.00 as opposed to this year at £944.42. He observed that his aim was to be above £1000.00. He questioned the failure to pay subscriptions by eleven (11) members which would have helped redress the balance. The secretary was asked to contact those people to see if they were wanting to re-join.

Our support to the Charity Sparkle, however, was very strong this year. Donations this year were £142 and a further £100 in October. A letter of thanks had been received. Non- payment of subscriptions would be debated under any other business.

A proposal to accept the Financial report was made by Jack Casey seconded by Rick Longford.

The members thanked Peter for his report. 

Election of Officers for years 2019 to 2021

The present encumbents had indicated they were willing to stand. There were no other nominations, so the vote proceeded.

Secretary; Peter Rutsch was proposed by Chris Trego seconded by Mike Nowosielski and accepted by a majority of members present. 

Vice Chairperson: Rick Longford was proposed by Chris Trego and seconded by Mick Parker and accepted by a majority of the members present.

Election of Auditor for year 2019

The present auditor indicated he was willing to stand again 

Auditor; Jon Hayes was proposed by Troy Beddis and seconded by Jack Casey. This was accepted by a majority of the members present. 

Any Other Business

Having been proposed and passed by a unanimous vote at a previous meeting. Eric Ivins was nominated as an Honorary Member of the Society for his services to the Society as Chairman. At this AGM the accolade was deemed to have commenced. Eric Ivins thanked the members for their vote of confidence.

As mentioned in his report the treasurer had identified that to date there were 11 members who had not paid their subscriptions, and as agreed at a previous meeting, passed the cut-off point to be a member, they were no longer covered by our Public Indemnity Insurance. It was proposed that an amendment be put in the constitution so that subscriptions are required to be paid at the AGM with a cut off point at three months after the date of that AGM. At that point membership would cease and the individual would no longer be covered by our insurance. This does not stop them from using the lake, but they are no longer insured and have no voting rights at a meeting. The secretary was asked to contact those 11 members to see if they wanted to re-join. The amendment was proposed by Peter Heimler and seconded by Janet Wilkins. The motion was accepted by a majority of the members present.

Club Trophies were discussed. One required replacing due to wear and tear, a second had been lost, so they needed replacing. At a previous meeting it had been decided to create a new class of award for Sail Boats with no power. This requires a new trophy

It was proposed that three appropriate trophies be obtained. The motion was proposed by Peter Heimler and seconded by Rick Longford. The motion was passed by a majority of the members present. Purchase of new trophies can now go ahead.

A point of order was raised regarding the constitution by Eric Ivins. When a vote is made to pass a motion, the chairperson has a vote like every other member. In the event the vote is tied the chair has a casting vote i.e. he has two votes. It was proposed this casting vote be abolished and the motion be set aside to be debated at the following meeting. If at that meeting the vote is still tied, then the motion is scrapped. The motion was proposed by T Beddis and seconded by P Newsome. The topic was passed by a majority of the members present. This will now be incorporated into the constitution. 

The Chairperson thanked the members for their contributions and continued support throughout the year. He then brought the AGM to a close.

Peter Newsome then collected subscriptions for the year 2019-2020. The cut off point will be on the 20th May 2019 the date of the May monthly meeting.

Peter Rutsch
Secretary
Cwmbran Modelling Society

 

Minutes of Society AGM -19th February 2018

CWMBRAN MODELLING SOCIETY
C/o, 10 Meadow Way Penperlleni Pontypool NP 4 0BS
Website:- www.webster.uk.net/cwmbranmodellingsociety

Minutes of Society AGM
held on the 19th February 2018
at Coedeva and Hollybush Community Hall Cwmbran
Meeting started at 7.20 PM

Present (30)

E. Ivins (Chairman), Peter Newsome (Auditor), C. Mackie (Hon.), G Jelley, J. Millard, T. Millard, , P. Heimler, D. Cox, T. Beddis, P. Watts, J. Casey, , G. Thomson,

L. Rutsch, P. Rutsch, A. Smith, O. Gomersall, J. Wilkins, C. Wilkins, C. Beddis, C. Trego, Tony, M. Bussen,, S. Busson, T. Armstrong, M. Parker, L. Masterton.

E. Hayes, A. Cunningham, R. Longford, S. Osborne,.

Apologies for Absence (6)

C. Netherway, C. Lloyd (Hon), R. Davies (Sec), B. Davies, J. Kingsley, L. Cotterill (Tresurer)

Acceptances of Minutes of last AGM

       Extra copies of the minutes of the last AGM held in 2017 were available for the members present but not required. The minutes of that meeting were accepted by the members present as a true record of that meeting.

Acceptance of AGM Minutes Proposed by E. Hayes seconded by D.Cox and accepted by the majority of members present

Matters arising from the minutes of the last AGM

       There were no points raised from the last AGM meeting.

Chairman's Report

     The Chairman, Eric gave the following context in his report on the Society year to members present, at this years AGM meeting.

Reported that the society had performed well over the last year, and it was not how the club viewed it self that counts but how it is portrayed itself to other clubs and members of the public.

          The Chairman thanked all the members for their support over the last year by helping in the running of the club, joining in with planned club activities at lakeside and away day visits, meetings and lastly those present on the night for attending this year's AGM.

          The Chairman commented on the various activities attended by the society over the year and thanked the members wives for their support on these occasions. He also stated that the club members Clair and Lorraine had added much to the club by joining sailing events and competitions, with Clair being the first lady member to win a club trophy. He also stated that club competitions had been well supported over the year and this years presentation night in November was well attended.

           The Chairman also referred to several new models finished or on the building blocks being built by society members.

            The Chairman also stated that it was nice to see Donald Taylor an associate member and a source of information on marine craft for many members is once more back at lakeside after being ill in 2017.

          He also brought to the attention of the members present, the ill health of Len Coterrill and Ralph Davies over the last year. He stated that the thoughts of the club and its membership are with them and their families over this worrying period.

Lastly he wished the club and its members a happy season ahead.

The Chairman's full report as issued to the secretary will be held in the society's files.

The members present thanked the Chairman for his report.

Financial Report

     P.Newsome, presented L. Cotterill's report on the finances of the society till the end of December 2017.

     The balance of the society's account at the end of that year amounted to £1237.19

 Acceptance of the financial report, proposed by P. Rutsch & Seconded by J Cassey and accepted by the majority of members present

     The members present thanked P. Newsome for his report.

Subscription charges for next year 2018 - 2019

Using the formula set out in the Society's constitution, P. Newsome presented a proposal set by L.Cotterill to the members present for the year a head subscription fee. The members present discussed this proposal and set up the following fee levels for the next Society year.

(1st March 2018 - End of February 2019)

Full Membership (New Membership) £15.00

Full Membership (Continued Membership) £15.00

Junior Membership (New Membership) £00.00

Junior Membership (Continued Membership) £00.00

Acceptance of subscription charges proposed by G. Thomas & Seconded by P.Rutsch and accepted by the majority of members present

Election of Elected Officers, Chairperson and Treasurer, for years 2018- 2020

                               The Chairperson E. T. Beddis was nominated for the position of Chairperson by R. Longford

Nomination proposed by J.Cassey & Seconded by L. Masterton and accepted by the majority of members present

                              The Treasurer P.Newsome was nominated for the position of Treasurer by S. Osborne

Nomination proposed by P. Heimler & Seconded by M. Parker and accepted by the majority of members present

Election of Vice Chair , Secretary and Auditor for period, March 2018 - February 2019

                     The Vice Chairperson R. Longford was nominated for the position of Vice Chairperson by T. Beddis

Nomination proposed by P. Newsome & Seconded by M. Parker and accepted by the majority of members present

                               The Secretary P. Rutsch was nominated for the position of Secretary by P. Heimler

Nomination proposed by P. Watts & Seconded by T. Millard and accepted by the majority of members present

                           The Auditor E.Hayes was nominated for the position of Auditor by J. Cassey

Nomination proposed by P.Watts & Seconded by T. Millard and accepted by the majority of members present

Club Models Donation Money

                 Money collected was mentioned at meeting but no information recorded on money collected for sparkle on the minutes received.

Any Other AGM Related Business

   J. Cassey proposed a vote of thanks to all the society elected officer for their work over the past year.

          The membership present endorsed this proposal.

          The Chair Person responded to this by commenting that members over many years have always been very help full and approachable which made the elected officers job that much easier.

At the completion of this years AGM's Business the meeting was closed at 7.55PM by the Chairperson

Please Note

The Chairman requested assistance in generating AGM Minute Notes, T. Beddis was requested to assist him on the night.

 

Along with this report T. Beddis and Eric's minute notes will also be included in the Secretary AGM File.

------------------------------------------------------------------------------------------------------------------------------------------------------

Chairman                                Vice Chairman                                Treasurer                                 Secretary

 Troy. Beddis                            Rick Longford                              Peter Newsome                       Peter Rutsch

Tel:                                    01873880731 /   07890558008                                                                                                                     

E-mail:                                petedonkey@outlook.com                                                                                                                        

 

Last Modified on: 06-03-2021