Constitution And Rules
1. Name
The society shall be known as the Pontypool Retired Men's Society.
2. Objects
The objects of the Society shall be to foster the development of discussion / talks and friendly relationships between the members of the Society.
3. Membership
Membership shall be retricted to 60 members who are prepared to accept the Society's aims and objects to work for its welfare. Conditions of membership shall be that any applicant will become a member of the Pontypool Educational Settlement.
It is a condition of membership that members comply with the following:-
(A) Enrol in the Settlement annually and pay the annual Settlement fees at their first visit after September 1st each year. (New members to pay on entry).
(B) Pay Society fees in advance at the start of each term. (New members to pay on entry).
Note:- Members who have not paid either (A) or (B) above within 4 weeeks of the required date will be deemed to have terminated their membership with the exception of those who are ill.
4. Management
The management of the Society shall be vested in the AGM of the members who will have the power to delegate the authority as hereinafter provided.
5. AGM
The Annual General Meeting shall be held in the month of May. Its purpose shall be to elect officers for the coming year, to appoint acommittees adn sub committees as may be necessary, to appoint a representative to sit on the Settlement Members' Committee, to receive a review of the activities of the past year and a Statement of Accounts to be audited at the end of the preceding finanical year and to appoint auditors for the coming year. The Settlement Warden or his representative may attend any Committee meeting.
6. Officers
The officers shall be as follows:-
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Chairman
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Vice Chairman
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Treasurer
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General Secretary
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Minutes Secretary
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Catering Officer Subsidiary officers shall be appointed as and when deemed necessary.
Appointment of Officers Chairman
Chairman
The Chairman will be appointed by a secret ballot of all members taken at the Annual General Meeting.
The ballot papers will list those offering themselves for election.
The appointed Chairman will serve in office for a period of one year.
Note:- Nominations for the post must be forwarded to the Secretary at least four (4) weeks prior to the AGM in order that the voting papers can be printed.
Vice Chairman
The vice chairman will be runner-up in the ballot for chairman taken each year. Succession to the post of Chairman the following year is not automatic. He will also serve for a period of one year.
The remainingfour officers may be re-nominated on a yearly basis if they so desire.
7. Accounts
Full accounts shall be kept and the end of the financial year shall be 31st March.
8. Banking
A banking account shall be kept the bankers to be decided by the Treasurer, subject to the approval of the Annual General Meeting. Cheques are to be signed by any two of the officers.
9. Extraordinary General Meeting
An Extraordinary General Meeting may be called by officers of the Society or by notice in writing signed by four members and forwarded to the Secretary* 14 days before the date of the meeting. The purpose of the meeting must be stated in the notice.
10. Outings
A deposit must be made at the time of booking. This will not be refunded except for medical reasons. In the case of coach trips the total cost of the trip to be paid by members one month before the date of the trip.
11. Members with Special Interests
Self-motivated and self-financing groups with their own working committees may be formed within the jSociety to follow their particular interests. They will have no claim on the Society but are permitted to make announcements during AOB at Society meetings.
12. Working Rules
Working rules of the Society, other than embodied by the Constitution may be framed and put into operation at any AGM or Extraordinary meeting of the Society if agreed by a two-thirds majority of those voting. All working rules shall be colelcted and attached as a schedule to the Constitution.
13. Changes to the Constitution
Any changes to the Constitution may opnly take place with the approval of two thirds of the members voting at the AGM. Notice of any proposed changes to the constitution must be given to the Secretary not less than one month prior to the AGM.
14. Dissolution
If the officers decide that it is necessary or advisable to dissolve the Society they shall call a general meeting of all members of which not less that 21 (twenty one) days notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by two-thirds majority of those present and voting the officers have the power to realise any assets held by or on behalf of the Society assets remaining after the satisfaction of any proper debts and liabilities shall be givenor transerred to such other charitable institution or institutions having objects similar to the objects of the Society as the members of the Society may determine or, failing that, shall be applied for some other charitable purpose.